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Every disaster plan should include a strategy for coping with damaged records. It’s a crucial first step in the HIM department’s recovery.
If the facility contracts with a fire, flood, or storm damage restoration company, it’s a good idea to have a contract ready that would address various provisions for ensuring the privacy of the documentation.
According to a disaster planning practice brief written by Gwen Hughes, RHIA, a Belgrade, MT-based professional practice manager with the American Health Information Management Association (AHIMA) in Chicago, the damage restoration contract should stipulate that the restoration business will: